17+ Work Order Template FREE Download [Word, PDF]

Have you ever been allocated work and then later denied payment? Have you ever allocated work to someone and never received the work in lieu? The solution is the same for both issues. Whether you are a service provider or a company issuing works to independent contractors or a customer getting works done, you need a free work order that communicates tasks to be done along with other associated rules that prevail during the work period. A work order is everything governing the work and other essentials getting the work done.

Let’s find out the specialty of the work order and understand how to use a work order template to get things done in this post.

Why use a work order?

Each one of us wanted to survive in the market in the long run and it is essential to display elements of professionalism and quality in work discharged. A work order helps in tweaking the way work is carried out and streamlines customer relationships with detailed project information.

As a business owner, you need to be aware of three guaranteed benefits of a work order.

  • Helps a business plan the routine to a better extent.
  • Enables a business to provide automated status updates to associated stakeholders.
  • Mitigates overheads while completing a project.

On the whole, a work order structures the business and maintains a better communication model with associated stakeholders. On top of these work order forms benefits, the work order enables better bookkeeping of files. Over the years, it is feasible for a business to lose access to old files and past projects. With a unique work order issued to each customer, it is feasible to keep track the respective information with the identifier. Further, this approach quickens the retrieval of information and maintenance of essential, confidential information of project timeline.

Interested in structuring your business? It is time to use templates that can save your time, energy, and effort.

Work order templates

As a business person, it is vital to save money wherever possible. From sales receipts to project management, you need standardized materials to automate daily processes. In preparing a work order, you need to hire a designer and then customize the form to fit your business. In a mission to save your money and effort in preparing one, we have a range of trustworthy, professional, and printable work order templates that make your job easier.

The majority of the templates listed in this post allow you to add a logo and rearrange elements to develop an authoritative, unique, and catchy work order form for your business. Let’s begin taking a look at each template along with its specialty.

1. Professional work order template

A work order template comprises of five essential components – client detail, service provider detail, work/service detail, service tax information, and other special instructions. This template gives you the option to update your logo and create a letterhead in the header area. There is also a placeholder for the authority to input official information in the footer area. If you are new to the concept of work order, this is the perfect template, to begin with, and then make changes on the go.

Work Order Template


2. T-shirt Work Order Template

This template is in particular to a business. If you are a service provider working in association with another firm regarding an event, you may have assignments to accomplish before the event kickstart. The templates given below is in particular to a t-shirt manufacturer. As t-shirt sizes of swimmers are listed in the form, the template stands as a piece of evidence to process the order. Alternatively, this form can be attached to the invoice template to collect payments from the client using these business check stub.

Work Order Template


Check Out: 11+ Free Construction Estimate Template Excel Word!

3. Maintenance Work Order Template

Construction or HVAC projects need maintenance services to avoid sudden repair work. This professional template comprises multiple sections meant to cover work information and resources involved in completing the project. If you are offering a maintenance service, this single template is sufficient to input work detail and also record material and labor details to manage invoices and deadlines. If we were to tell you the best part about this template, it is essential to mention the scope for approving party/client to add notes and request changes at the footer area. You do not need separate change request form templates to record negligible changes and to get rid of General Release of Liability. You can also award an appreciation certificate templates (free download) once the work is finished.

maintenance Work Order Template


4. Simple work order template

Wanting to explore how a work order functions? This is the template to use! The purchase order templates have basic information about the service provider, client, product information, and special instructions. This template can be customized in terms of logo, color scheme, and sections based on the need of your firm such as when the work has to be completed. You can also use these blank timeline documents along with them.

work order template rights reserved

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5. Work order request form 

While recording work orders is one responsibility of a service provider, making note of work order request is another responsibility. B2B service providers receive requests from other agencies to complete a project. The same template can be used to update ongoing information about the project. By the way, if you want to take a leave from the assigned work for a day you can use these doctor note for work .

work order template


6. Vehicle maintenance work order template

Vehicle repair work is one area that requires a professional work order template to get note of changes made to the vehicle and give a clear detail to the customer about charges. Here is a simple and easy to use vehicle maintenance work order meant to record the source of order, list of repairs needed, follow-up repairs, date of completion, and signature of the mechanic with Word software. The mechanic gains complete control over this template and records changes to the order. Work order forms help at a time when the customer arrives for the follow-up maintenance work sim


7. Authorized work order request form templates 

Here is a template that is in use by the ACT Government to process work orders. The specialty of the work order is the priority arrangement with the help of printable time cards. Subsequently, there is also an option to choose the work nature from the list of works or repairs required with this excel software. This template has also use in effective in managing assets of the government in terms of construction or maintenance or finance or technology. Simply create and enter the fault that needs to be repaired and then pass it on to the concerned department.


8. Automotive work order template

Here is a professional invoice template that can be put in use exclusively for automotive works. If you are running a workshop, it is mandatory to use this work order to differentiate between repairs and services needed for each vehicle. The interesting part about this template is the section-wise detailing of financials to up the order. These work order forms are in editable version that you can get and you can enhance the usage by attaching warranty proofs of spare parts so the customer is well-aware of the quality of product and rights.

work order template


9. Stop work order template

If you are already using a work order template invoice to kickstart the work, you need to be aware of a stop work order form that is meant to officially halt the work. This work order form is mandatory when you are working in a technology or construction project that generally spans for a long time. The stop work order enables both parties to consent to the halt and acknowledge deliverables and environmental conditions at that point.


10. Work order process template free download

Working on a major project? Does the project involve several human resources to support or enhance outcomes? You need this template to educate a bit to other users of the purpose of the template before directly getting into the subject. Simply get and edit this work order form wherever appropriate based on your project information and you are good to go.

work order template

11. Work order form for schools – Work order templates

Any institution follows a structured process to manage repairs and maintain the building. There are multiple sections in this editable template that you can get. It begins with the work detail followed by the priority of work and approved by respective administrators. The subsequent section of Work order templates include resources that need to be arranged and involved in this project.

12. IT work order template

After having seen work orders for each sector, it is time to present quality Work order templates exclusively for IT projects. You do not need a separate specification document to get note of the actions required and background information of the project. This simple order template allows you to track project progress, work requested, overheads, and fulfillment of business needs. It is a mandatory order template that every IT firm should make use of to stay in track with projects.

print work order in pdf with name for job invoice

13. Graphic design work order template

Here comes a form template exclusive for an independent contractor. If you are a freelance graphic designer working with a firm as an external contractor, you need to maintain a standard work order template to collect project information, details requested, external work required, updates needed, and other specifications to complete the project. It also allows the option to tag stakeholders influencing project outcomes.

Free Work order templates

14. Change order 

Similar to work orders/request form, organizations need to understand the existence of a change order template. This can be pinned with the request form so it is easier to track changes made and charge the client accordingly. The template print presented below is in use by the public agency to keep track of changes.

work orders

15. Free Contractor change order request

Having collected a change request from the client, it is essential to make note of it and summarize it in the form of a report to call for official closure use. This template enables you to do so for free. Go ahead and print it in pdf.

create work orders invoice for services and job pdf

16. Free Simple change order form work orders

Anyone new to the change management concept should print and begin using this form. The following editable template similar to a rental application california makes note of the order and enables the contractor to follow up on the change with necessary solutions they may use.

create invoice with software templates forms

free download and use

17. Free Work order tracking template

It is very likely for an organization to handle multiple work orders simultaneously just like they issue multiple stocks at once. To prioritize and obtain progress updates of various works, it is essential to make use of a work order tracking template that has options to set priority, assigned resource, percentage of task completion, and stakeholder involved.

free download

These work orders are ready for free download, use and printable with minor changes to fit your business need.


This post may certainly act as an eye-opener to every business wanting to upgrade the standard by introducing new work order forms and track changes through change request/order forms. Start using work orders form template based on your business need today and see how customer satisfaction improves significantly! Not to forget, you can bring down operational overheads with this easy to implement hack for your business. Also, before you go, you may want to check out this vehicle inspection sheet.

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Sara Beasley

Sara is a mom who loves to share useful stuff on this blog related to homeschooling and other daily use things such as templates.

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