9+ FREE Mileage Reimbursement Form Template [PDF, Excel, Doc]

With the help of mileage reimbursement forms, a business can easily compensate their employees for costs they incur while traveling for business purposes. Therefore, mileage reimbursement form templates will come in handy for most companies that involve lots of traveling by their employees.

But where can someone get such templates? Well, here, of course! We have provided you with a list of different mileage reimbursement templates to choose from.

Free Mileage Tracking Log & Mileage Reimbursement Form

 1. Mileage and Log Expense Report


The purpose of a mileage and log expense form is to enable someone to show all the costs they incurred while doing work for a company. That’s exactly what this template offers.

It has space for every reason a claim is in the form and gives a total value for each claim. With the rate per mile, someone can easily calculate the total payment the person is due from the template.

Anyone can use it, and it is reasonably easy to edit and fill. It has all the major details a person would need to add to a mileage reimbursement claim form.

2. Mileage Reimbursement Claim Form Template


This mileage claim form is relatively simple to understand and fill. It, however, is only ideal for injured workers looking to get compensated for the miles they drove or traveled for the company.

It has effective dates and mileage rates to ensure a more straightforward calculation of the total figure. The other parts are relatively simple to fill in and understand and shouldn’t give anyone much trouble reading or editing.

3. Mileage Reimbursement Claim Template


Although this mileage form claim template has few details, it has a lot of space for someone to include everything they need. It is specific because it allows you to enter the odometer reading at the beginning and at the end of the journey to make it easier to confirm the figures you are quoting.

With the easy-to-use format, you could get it and use it for your company. The workers won’t struggle to use it or fill in all that pertains to reimbursement claims. Better still, you can use it for anything, unlike the previous template that’s for injuries while working.

4. Vehicle Mileage Reimbursement Claim Form


As far as simple templates go, this mileage reimbursement template form is among the simplest to use. It offers space to list down all the costs you incurred while using your vehicle to conduct business on your company’s behalf.

The total miles at the bottom of the page are divided by the rate to give the total compensation due. Again, it reiterates the need for simplicity, as it is direct and easy to edit.

5.  Mileage Claim Form Template



This one doesn’t have so many of the details that the others on our list have. That makes it one of the simplest forms on this list. The fact it leaves you with it all to fill might slightly dampen its popularity, but it shouldn’t be a problem if you love to fill in everything yourself.

The empty spaces, however, make it ideal for use with anyone. That’s because it doesn’t restrict someone regarding what to fill in or not.  It also doesn’t leave out the more critical parts like the signature part and other basic reimbursement form features.

It would be a superb option for departmental heads claiming travel compensation.

6. Mileage Reimbursement Form Template


This excel form will delight you if you are excel savvy. That’s because you won’t just use it to claim reimbursement, but you can also use it to track expenses. It will be easy to use since you won’t have to do the calculations yourself with Excel.

It is definitely worth a try.

7. Mileage Reimbursement Claim Form


With this one, you can fit in both regular and mileage expenses. It is especially ideal if you used your car to carry out activities on behalf of the company or business.

It is easy to use and won’t give you a hard time editing or filling.

8. Mileage Claim Form Template


This template tries to include details that would make it easy to claim reimbursement. It comprises the driving, mileage, and even the parking fees you might have paid in carrying out your duties to the business.

At the bottom, there is a signature for approval from both the employee and the supervisor. The template is both simple and detailed enough not to give you trouble editing or filing.

 9. Mileage Reimbursement Request Form


What the other templates have failed to incorporate this one has. It has a dedicated space to describe the expenses and why they are the way they are. The layout is simple to understand and edit, and it doesn’t have any complicated fields that need filling.

With the rate per mile, you can easily calculate the total due.

10. Simple Template for Mileage Claim Form


This is yet another mileage reimbursement claim form that gives you all the freedom you need to add in whatever you want. It only has slots for essential things such as the employee’s name, company name, and the end date.

At the bottom is space for the total mileage that the employee is claiming compensation for. It is a superb choice for someone who sustained an injury in the line of duty to the company. That’s why it includes the medical provider’s address.

11. Mileage Reimbursement Form Template


We sign off with this rather detailed template that gives you a list of categories to fill in.

The types go hand in hand with the mileage you have traveled for the business and the amount you seek to be reimbursed.

Despite the detailed format, it is easy to fill and edit and shouldn’t trouble most people.

Importance of Reimbursement Forms

Mileage reimbursement forms are crucial to any company, more so the employers. They are the only way a worker can claim compensation for all the personal expenses they incurred while carrying out company duties.

These forms clearly state everything the employee is due and how each of the costs came about. The employee usually gives it to the finance or accounting department to include it in their pay.

Therefore, you can call a mileage reimbursement form a formal way to ask for compensation for any expenses you met while doing company business.

Frequently Asked Questions

1. Must the expenses strictly be for company purposes before I can receive reimbursement?

Yes. If you incur the expenses for company or business purposes, you aren’t liable for reimbursement.

2. Will the mileage I get count towards my income?

Yes, mileage reimbursements are income and are therefore also taxed.

3. Is it wrong to lie on mileage reimbursement forms?

Yes, it is. It is fraudulent to claim that which you haven’t incurred on behalf of the company. That could get you in trouble with authorities, not to mention that you could lose your job over that.

Final Thoughts

Mileage reimbursement form templates make it easier for employees to claim the monies a company owes them. With it being common in most companies, it is ideal that each employee knows how to use and fill a mileage reimbursement form.

That’s the only way they might avoid overtaxing themselves on behalf of the company while they could have received some appreciation in the form of mileage pay.

Sara Beasley

Sara is a mom who loves to share useful stuff on this blog related to homeschooling and other daily use things such as templates.

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